Privacy Policy

Effective date: September 3, 2026 | Last updated: September 5, 2026 | Previous version: September 3, 2026

This Privacy Policy explains how Skipi handles personal data in the Skipi desktop application, Skipi Crewing, skipi.app, and related online services. Skipi is operated by SKIPI LTD ("Skipi", "we", "us"), a private limited company registered in England and Wales under company number 17433479.

1. Controller

The controller of personal data processed through Skipi is:

SKIPI LTD
Private limited company registered in England and Wales
Company No. 17433479
Registered office: Office 20748, 182-184 High Street North, East Ham, London, United Kingdom, E6 2JA
Email: info@skipi.app
Telephone: +44 20 3432 0682

SKIPI LTD was incorporated on 2 September 2026 and became the operator of Skipi and the controller for this processing with effect from the effective date of this policy. Tymur Rudov is the founder and director of SKIPI LTD; he is not the controller in a personal capacity.

2. Product Stage and Target Markets

At this stage, Skipi is developed primarily for maritime users and companies in the main crew-supply regions outside the EEA. The current online services are not intentionally marketed as a public EU/UK recruitment or job-placement service.

If data-protection laws such as GDPR or UK GDPR apply to a specific processing operation, we will handle applicable requests through the contact email above. Company-side users remain responsible for their own legal basis and compliance when they receive, store, or use seafarer data.

3. Local-First Principle

Skipi's core desktop features are local-first:

your vault, documents, CVs, contract evidence, and metadata are stored in a folder on your device;
core document management does not require a Skipi account;
we do not receive your local vault contents unless you explicitly use an online feature that sends data;
you control backups, deletion, and device security for local files.

4. Data We May Process

Feature	Data	Purpose
Website / waitlist	Email address if you submit it; basic technical logs from hosting or form providers	Respond to requests, notify about launch, protect the site
Auto-update	Version check requests handled by update hosting providers	Deliver signed application updates
Job alerts / vacancy polling	Broad filters such as rank or vessel type if sent by the app; IP address visible at transport level; no seafarer account profile	Return public vacancies and protect the service
Anonymous engagement counters	Vacancy ID plus an action such as apply-click or hide	Show aggregate employer-side interest without identifying a seafarer
Encrypted messaging	Public user ID, public key, role, thread ID, sender/recipient IDs, timestamps, message size, ciphertext	Route end-to-end encrypted messages
Contact initiation / relay	Redacted CV, optional documents, message text, contact-for-reply, summary fields chosen by the seafarer	Deliver the seafarer's chosen communication to the employer
Employer / crewing verification	Company name, legal name, jurisdiction, registration number, corporate email, phone, MLC or licence information, admin review notes	Verify company-side users and reduce fraud risk
Vessel reviews, where available	IMO number, ratings, review text, rank at the time, contract period, pseudonymous author hash, proof metadata if submitted	Display community vessel information and reduce duplicate or fraudulent reviews
Support / security	Information you send us, logs needed to investigate abuse, security incidents, or delivery failures	Provide support and protect users

5. What We Do Not Do

We do not sell personal data.
We do not use third-party advertising trackers in the desktop app.
We do not build a permanent server-side seafarer profile database for matching.
We do not perform server-side candidate ranking or hiring decisions.
We do not read end-to-end encrypted message content.
We do not upload your local vault documents unless you explicitly initiate a feature that sends them.

6. Legal Bases Where Required

Where a data-protection law requires a legal basis, we generally rely on:

user request or contract to provide the feature you use;
consent where you explicitly enable an optional feature or send documents;
legitimate interests for fraud prevention, security, service integrity, and basic operational logs;
legal obligation where we must keep or disclose information under applicable law.

7. Retention

Local vault data: stays on your device until you delete it.
Hosted attachments or package files: intended to be temporary and deleted after expiry or delivery window.
Vacancies: may remain active until expiry or closure, then may be retained for audit, abuse prevention, and company history.
Encrypted messages: retained while needed to provide the thread unless deleted or expired under product rules.
Verification and billing records: retained as needed for fraud prevention, accounting, and legal reasons.
Security logs: kept only as long as reasonably needed for security, debugging, and abuse prevention.

8. Sharing

We share data only as needed to operate Skipi:

with the recipient you choose when you send a CV, package, message, or contact request;
with infrastructure, hosting, email, update, storage, payment, form, or security providers acting for operational purposes;
with authorities or other parties if required by law or needed to protect users, security, or legal rights.

Payments for paid plans are processed by Paddle.com Market Ltd, which acts as Merchant of Record and receives the data needed to take payment, issue your invoice and handle tax. We do not receive or store your card details.

Once an employer, crewing company, or other recipient receives your CV, documents, contact details, or message, that recipient is independently responsible for how it handles the data.

9. International Processing

SKIPI LTD is registered in England and Wales. Day-to-day operation of Skipi and administrative access to its systems take place from Georgia, where the founder and director is based, and we use hosting, infrastructure, email, update, storage and other providers located in further countries. Your data may therefore be processed outside your country of residence, including outside the UK and the EEA. Where legally required, we will use appropriate safeguards for international transfers.

10. Security

We use technical and organizational measures appropriate to the product stage, including TLS for network transport, signed desktop updates, local-first storage, and end-to-end encryption for supported message content. No system is perfectly secure. Local vault security depends on your device, operating system account, vault folder permissions, and backups.

11. AI and OCR Features

AI or OCR features are optional document-assistance tools. Local OCR or local model use may keep processing on your device. If you configure a cloud AI provider or API key, document content may be sent to that provider under its own terms. Skipi does not use your documents to train AI models unless you explicitly agree to a future feature that says so.

12. Your Choices and Rights

You can keep using local vault features without enabling job alerts or online messaging.
You can turn job alerts off to stop vacancy polling.
You can choose redacted CVs and avoid sending full personal details until you decide.
Account deletion: you can delete your Skipi account — the account used by the Skipi Seafarer app, Skipi Assistant, Skipi Crewing and Skipi Broker — from inside the app, or by asking us. The steps, and the list of what is deleted and what is kept, are on Delete your Skipi account.
You can request deletion of other platform-held data by contacting us.
We cannot guarantee deletion of copies already delivered to or downloaded by recipients.

13. Children

Skipi is intended for professional maritime users and is not intended for persons under 18.

14. Changes

We may update this Privacy Policy as Skipi changes. The "Last updated" date shows the current version.

15. Contact

For privacy questions or requests:
SKIPI LTD
Registered office: Office 20748, 182-184 High Street North, East Ham, London, United Kingdom, E6 2JA
Email: info@skipi.app
Telephone: +44 20 3432 0682
Website: skipi.app